LibraryHippo 2020 - Running Scheduled Tasks on Heroku

Having established that a Flask app running on Heroku can send e-mail, I turn my attention to having LibraryHippo do so periodically. The approach will be to change the e-mail-sending to be something that can more easily be triggered from the outside, and then triggering it from from time to time.

Making a Custom Flask command

On Google App Engine, every action had to be run via the web interface, so they had to be secured by special credentials, which could be a little tricky. Being able to write the tasks essentially as scripts under Flask/Heroku removes a lot of complexity. These scripts are what Flask calls custom commands; they can be invoked from outside the web application, but with all the context (such as the e-mail configuration set up last time) of the the full application.

First, I created new app/ file to hold the command:

import time

from app import mail
from datetime import datetime
from flask_mail import Message

def register(app):
    def notify_all():
        now =

        msg = Message(
            "LibraryHippo starting notifications", recipients=["[email protected]"]
        msg.body = f"starting notifications at {now}"
        msg.html = f"<h1>Test mail from LibraryHippo</h1><p>{msg.body}."



        now =

        msg = Message(
            "LibraryHippo ending notifications", recipients=["[email protected]"]
        msg.body = f"ending notifications at {now}"
        msg.html = f"<h1>Test mail from LibraryHippo</h1><p>{msg.body}."


This was taken from the old sendmail web route, which I removed completely, and then updated to

  1. send two e-mails, just to make sure we could, and
  2. sleep for 5 minutes between e-mails, to verify that Heroku won't kill a longer-running task

I called the task notify-all, since I'm simulating that action in the existing LibaryHippo: notifying all families of their library card status. The command can be invoked by running

flask notify-all

and it performs exactly how you'd hope.

Once the new version of the application is deployed using inv deploy, it's even possible to run the task on a Heroku dyno via

heroku run flask notify-all
Running flask notify-all on ⬢ libraryhippo... up, run.2562 (Free)
starting notifications at 2020-02-10T11:56:25.840194
ending notifications at 2020-02-10T12:01:26.234036

Scheduling the Task

There are a number of options for scheduling repeated tasks on Heroku, but a very simple (and free!) one is the Heroku Scheduler add-on. It hasn't the flexibility of other schedulers, supporting only daily, hourly, or 10-minutely schedules. Still, LibraryHippo just needs to send e-mails once per day and check users' cards about that often, so it should do.

Adding the scheduler is very easy:

heroku addons:create scheduler:standard
Creating scheduler:standard on ⬢ libraryhippo... free
To manage scheduled jobs run:
heroku addons:open scheduler

Created scheduler-curved-17868
Use heroku addons:docs scheduler to view documentation

A short search didn't reveal a way to affect the schedule from the console, but it was easy enough to open the web-based configuration.

heroku addons:open scheduler
Screenshot of empty Heroku Scheduler configuration page

Adding a job is as simple as choosing "Create job", selecting a time to run, and typing the command to execute, which in this case was flask notify-all. I chose to execute daily at 11:30 PM because as I typed, it was 11:26 PM UTC.

Screenshot of configuring a job to run daily at 11:30 PM
Configuring a job to run daily at 11:30 PM

Now there's nothing to do but wait. In the meantime I opened up the LibraryHippo application's log view (at and watched.

Shortly after 6:30 PM local time, the log started updating, and I received my first e-mail, with further updates and a second e-mail about 5 minutes later. The log looked like this:

Screenshot of Heroku log of scheduled e-mail task run
Heroku log of scheduled e-mail task run

Note that there are some earlier entries from the manually-invoked test run I'd done at 2020-02-10T12:01:29, and also from the web worker that had been active from some earlier time and was shut down due to inactivity at 12:26:17.

At 23:30:25, the flask notify-all worker starts up, running achieving an "up" state before logging (via the print statements in the code) the two e-mail messages that it sent, and finally transitioning to a "complete" state and shutting down at 23:35:28.

And the e-mails arrived right on schedule:

Screenshot of scheduled e-mails
Scheduled e-mails arriving over 5 minutes

A Note on Time Zones

As the documentation states, Heroku Scheduler jobs use a clock in the UTC time zone, but LibrayHippo's customers live in the Eastern Time Zone (of the Americas), which is either 5 or 4 hours behind UTC, depending on whether daylight saving time is in effect. When I ran my test, I wanted the e-mails to be sent near 18:30 in my local time zone, and daylight saving time was not in effect, so I scheduled the job for 23:30 UTC.

Configuring the jobs with an offset is not particularly onerous, but it does mean that once daylight saving time takes effect, users will see their e-mails start arriving an hour later in the day. This is annoying, but can be worked around in a variety of ways. I'll probably just configure the notification job to run at 10:00 UTC, so e-mails arrive near 5:00 local time in the winter and 6:00 in the summer.

Some alternatives to having the e-mail delivery time shift with the seasons are to pay for a more expensive and sophisticated scheduler, or to further workaround by having 2 scheduled jobs. One could run at 10:00 UTC and one at 11:00 UTC. They could each check whether daylight saving time were active in the Eastern Time Zone, ensuring that only the proper job ran. But I'll leave that for later. Or never.


Three of nine requirements have been met.

done web app hosting
done scheduled jobs run in UTC, requiring job start times be offset from local time
next scraping library websites on users' behalf
small persistent datastore
social authentication
done sending e-mail
nearly free
job queues
custom domain name